Roses 2015

Roses 2015 was held in York and Produced by Kenric Yuen and Sarah Mesterton-Gibbons. This year YUSU expanded the scale of Roses to turn it into a campus wide event, put up quite a lot of promotional material well before the weekend. Most of the budget and Planning seemed to be focused on the opening ceremony, which was very successful.

The coverage for YSTV was mostly collaborated with LA1 - Chris Osborn and Jess Beard were the technical and production contacts respectively. LA1 rented a truck to bring along 2 O.B. Kits along with many cameras and equipment - but one of the O.B. kit ended up not being used at all.

Room booking and show planning

Forward scouting had been done that we secure the storage room next to Main Hall, which Kenobe will move in from Thursday evening and stay for the whole weekend. The sport village agree us using the part of the audience area in Hes East swimming pool and allow us to move in on the early morning of Saturday where the pool event happen. We also visit RKC with Chris to sort out entrance/setting during darting. There is also a final scouting with LA1 on the Thursday before the actual weekend.

In regard of 22 Acres, YUSU only able to pin down the fixture the Thursday the week before, where they agree to provide power line and network for event that we are going to cover, and fail to (where LA1 brought enough cable to run it). The closing ceremony also had not been plan that even YUSU only plan that it's in either 22 acres or RKC, only had decided that on that day morning.

Room booking had been made a term ago, where G/045a booked for editing and G/020 for tech support, servers and equipment for equipment in the studio. The booking only start at 16:00 on Friday which can't support most show on Friday. YUSU had instead lend us G/045b, where we move our server in it for only a while before move them to URY. As we could set in early in G/045b, it become the edit room and studio storage instead. The G/020 follow the plan and become a room for MCR, tech support room.

In the planning there was up to 3 O.B. units and a studio show operating each day. In practice, due to lack of crew and LA1 "didn't think how to set it up", we only had 2 O.B. units and the Studio show. All Studio show is produce by YSTV and evening show by LA:1.

Crew planning had been a huge problem due to YSTV sign-up system and LA1 have insufficient people. One of the reason why LA1 cancel so many of their show and we cancel/change our VT is due to lack of crew. Instead we have to confirm the time of everyone and slot them in everyday evening and let them know their position.

Show schedule

Friday: Studio Show 13:00-14:00 O.B.1: Opening Ceremony - Central Hall 18:00-21:00 (Set up from morning) O.B.2: American Football Open - 22 acres 11:30-17:00 (Change to Rugby 7 12:30-14:00, then cancelled) Kenobe: Sitting Volleyball - Main Hall VT: Fencing, Karete (missed due to early finish)

Saturday: Studio show: 10:30 - 11:00, 14:30 - 15:00 (delay and recorded instead as we "crash the network of the building") O.B.1: Football Men 1st - 22 acres 10:00 - 13:30 (Cancel, become VT) Darts men and women 16:00 - 22:30 (delay to 20:00 in the middle of the dart event) O.B.2: Swimming pool for Swimming, Octopush and water-polo all afternoon (cancelled, VT instead) Kenobe: Badminton mix, Volleyball women and men, Trampolining mixed 9:00 - 20:00 VT: Mountain Biking, Ballroom dancing (cancel?), Dance, Kendo (cancel) Rowing, Pole exercises, Hockey (cancel)

Sunday: Studio show: 9:30 - 10:00, 14:30 - 15:00 O.B.1: Rugby Men 1st - 22 acres 15:30 - 17:30 O.B.2: Tennis 9:30 - 15:30 (cancelled), Closing ceremony (move to O.B.1) Kenobe: Badminton - Main Hall 9:00-17:00 VT: Table tennis, Archery, Cricket (unplanned) Cheerleading (unplanned)

Paper plates

To honour some of the events that happened during Roses 2015, a series of Paper Plate awards were put together by Robert Walker, Lloyd Wallis, Tom Cheyney and Helen Hobin.

For the full list, see Paper Plates award

Notes

The weekend went really well!!! We generated lots of lovely content including 5 half-hour daytime studio shows, 3 two-hour evening shows (OB), lots of VoD content and two sports coverage OBs each morning/afternoon.

Things that went well

• Studio shows: the guests all showed up on time, scripts were ready on time, VTs were ready on time most of the time

As usual, everyone chipped in to get everything done on time, and worked really hard!

• OBs: We had some new people we put in charge, and they did really well, set up and break down was good

Things that we could have done better

• A suggestion for all future big productions: Put up a big white board in the studio and list the crew call on it for each day, and tell people that they have to check it at the end of the day for the next day. Maybe do crew call the week before, and get people to commit ahead of time?
• Don’t plan to cover content that we don’t have the crew for. In other words, don’t be overly ambitious
• Communicate with LA1: TV regarding how we work, maybe have a meeting in person in the future
• Make sure that people eat/sleep enough/at decent times…
• Create a central contact spreadsheet with everyone’s names and phone numbers on (for LA1: TV and YSTV)