Roses 2015: Difference between revisions

== Room Booking and Show Planning ==

===Sport Fixtures===

Forward scouting was done to secure the storage room next to Main Hall, which Kenobi was moved into on Thursday evening, and stayed there for the whole weekend. The sport village agreed to let us use part of the audience area in the Heslington East swimming pool, and allowed us to start setting up early on Saturday morning when the pool events began to happen. We also visited RKC with Chris ahead of time to sort out entrance/setting during darts coverage. There was also a final location scouting with LA1 on the Thursday before Roses weekend.

In regards to 22 Acres, YUSU was only able to pin down where the fixtures were going to be the Thursday the week before, when they agreed to provide power lines and network for the events that we were going to cover, and ended up failing to do so (however, LA1 brought enough cable to run it). It had also not been decided where the closing ceremony would be (22 acres or RKC), and we could only pin YUSU down on an answer on the morning of the ceremony.  

===Room Booking===

Room booking was made a term before, with G/045a booked for editing and G/020 for tech support, servers and equipment from the studio. Unfortunately, the booking only started at 16:00 on Friday, which wasn't much use for the shows on Friday. YUSU instead lent us G/045b, where we moved our servers for only a little while, before deciding URY stores could provide a better home. After moving the servers out, it became the edit room and studio storage instead. G/020 stayed true to the plan and become a master control room, where [[Robert Walker]], [[Tom Cheyney]], and [[Lloyd Wallis]] spent most of the weekend providing technical support to all the shows and fixing the stream/player.

===Crew Problems===

In the planning there were up to three O.B. units and a studio show operating each day. In practice, due to lack of crew and no planning about how to actually set it up, we only had two O.B. units and the studio shows each day. All the studio shows were produced by YSTV, except for the evening shows which were produced by LA1. Crew planning was a huge problem due to the YSTV sign-up system and LA1 having insufficient people. One of the reasons why LA1 cancelled so many of their shows and we had to cancel/change our VTs was due to lack of crew. In the future, we should confirm the time of everyone and slot them into crew positions each day, maybe using a giant whiteboard system as is used at [[Woodstock]].

== Show Schedule==

===Friday: ===

*Studio Show 13:00-14:00

*O.B.2: Tennis 9:30 - 15:30 (cancelled), Closing ceremony (moved to O.B.1)

*Kenobi: Badminton - Main Hall 9:00-17:00

The opening ceremony was one of the most well-planned events during Roses 2015 - It was a boxing match in Central Hall followed by a discussion between Greg Dyke and Roy Hodgson about football and other things, and ended with a firework display in the middle of campus. YUSU also set up a stage in Vanbrugh Paradise with a screen to show the boxing match live.

===Presenters===

We were also provided with a spotlight to track the boxers as they walked out of the dressing rooms to the stage during the ceremony, and provided VT playback with the screen mix for the opening video. YSTV's coverage was sent to the big screens on either side of the stage during the actual event, as well as to the outdoor screen on Vanbrugh Paradise. AV provided wireless mics and helped set them up along with the com system provided by LA1. AV had staff during the event for gallery access for URY as well as tech support.  

To honour some of the events that happened during Roses 2015, a series of Paper Plate awards were put together by [[Robert Walker]], [[Lloyd Wallis]], [[Tom Cheyney]], and [[Helen Hobin]].

For the full list, see [[Paper Plates award]].

[[File:GroupHugRoses2015.jpg|thumb|300px|Group hug!]]